3 Security Shortcomings to Sharing Files Over the Cloud

One major advantage of the cloud is that it allows users to easily share files. Although, due to just how easy it is to share files, this advantage may also prove to be a disadvantage, especially when inexperienced users are the ones doing the sharing. The next time your business shares a file with a cloud-based file sharing service, be sure to account for these three risks.

Files Shared to Accounts With Poor Password Security
Virtually every cloud service provides individual users with their own account in order to use the service. Each account is protected by a password, often times selected by the user. It is this password that stands between a hacker and the account information, which often includes files sent to the account by multiple users.

As you’re probably already aware, a lot rides on the strength of a password. Hastily made passwords can be easily cracked, and while you may have the most complex-secure password known to man, what guarantee do you have that the person you’re sharing the sensitive file with isn’t using the password “12345”?

From the perspective of an enterprise utilizing the cloud service for file sharing, the security of all the data stored in the cloud is only as good as the weakest password. Therefore, IT administrators will want to take action and make sure that every password connected to sensitive data in any way is strong, and that no sensitive data gets shared to an account with poor password security.

Files Shared With Unauthorized Hardware
An employee may think nothing about accessing their company cloud account using an old laptop at home that isn’t cleared with IT, and that’s a problem. Every new device that connects to your network opens up one more access point to your data. While this might not be much of a concern with a device that’s been cleared by IT, an unapproved device may be riddled with malware or have weak security protocols.

Think for moment if an employee is traveling and decides to check their company email over public Wi-Fi, or they may use the public PC found in the hotel lobby to send and receive files via their company cloud account. You can see how a seemingly innocent move like this can so easily put all of the data connected to the company’s cloud service at risk.

The Security of the Cloud Service Provider Itself
While you may have taken painstaking measures to secure your company’s cloud hosting solution, a random cloud-based file sharing service utilized by an employee may not have such high security standards. This can prove problematic, especially if multiple employees are utilizing multiple file sharing solutions. This is one reason why it’s a smart move to assign a designated cloud-based file sharing solution for your company. Otherwise, your employees may take matters into their own hands and share company files using whatever file sharing app is found on their mobile devices.

With these risks in mind, it’s imperative that you have a secure and uniformed file sharing solution in place. To get started with implementing such a solution, you’ll first want to ask questions like, who should be able to move files? Who is allowed to receive them? What protection needs to be in place when those files are on the move and at rest?

Tip of the Week: How to Locate Hard-to-Find Apps in Windows 10

Your workstation has all of the applications that you need to make it through the workday, but sometimes you’ll be pleasantly surprised by finding a program that you didn’t know was on there. If you’re looking for a specific application, or you just want to see what programs are installed on your workstation, be sure to keep reading for this week’s tip.

The Start menu may have once been absent from the main family of Windows operating systems, but it’s back in Windows 10, and better than ever. With Cortana integration and a built-in search feature, you’ll have no trouble finding exactly what you need, when you need it. We’ll go over some of the ways that you can navigate the Start menu to find your organization’s mission-critical applications in a quick, easy-to-find way.

The first way you can do this is by simply typing for the application that you’re looking for in the Search bar. This is the easiest way to find a specific app, but if you don’t know how to spell it, this might not be the easiest way or the ideal way to find it.

You can also just look through the complete list of programs that are on your computer easily enough. Just click on the Start menu and look in the right column--you’ll see your most used apps at the top, and toward the bottom, you’ll see an alphabetical list of programs on your computer. While you could scroll through these right now, just click on one of the letters in the headings, like A, and see what happens.

You’ll see the alphabet appear, which can be used to find the app that you’re looking for. If you know the first letter of the program, just click on it and you’ll be directed to a list of all programs on your PC that start with that letter. It’s convenient for when you need to find something, but aren’t quite sure where it is.

In general, you can count on Windows 10 to be a big improvement for your organization’s technology infrastructure, whether you’re hoping to improve your user experience or just want to upgrade to the latest operating system.

Are you looking to take advantage of Windows 10 for your business? If so, give us a call at (732) 360-2999. We’ll work with you to ensure that your organization’s technology assets are running at maximum capacity.

Or, if you can’t get enough of our technology tips and tricks, feel free to subscribe to our blog.

Alert: Largest Recorded Breach of Android Nets Hackers a Big Pay Day

A previously known malware called Ghost Push now has a component that has caused countless problems for over a million Android users. This component, called Gooligan, is the source of the trouble, and it adds to this chaos by infecting over 13,000 new devices every day.

Gooligan can steal the authentication tokens that are used to access information stored by Google’s most common offerings. Among these are Google Drive, Google Docs, Gmail, and the G-Suite.

Rather than using the vulnerability to steal data, the criminals seem content with just using the devices to install malicious apps from the Google Play store to generate ad revenue. In fact, according to reports, this primary reason to use Gooligan brings in about $320,000 every month for the fraudsters, which makes Gooligan perhaps the largest Android breach in its history.

Of course, we bet that you’re breathing in a sigh of relief, thanking your lucky stars that Gooligan hasn’t shown any signs of stealing data. When you think about it, this is pretty incredible, as Gooligan could potentially be accessing sensitive information that is stored anywhere on your Android device. Even Google believes that Gooligan is focused more on accruing revenue rather than stealing data, claiming “The motivation… is to promote apps, not steal information.”

Google has taken the initiative and removed apps that include Gooligan from the Play Store, but who knows what other threats are out there, just waiting to be installed on a device? Keeping these threats in mind is key, especially when you have employees using their own mobile devices to access company data. If your employees access the Play Store on their devices, you need to educate them on the effects of Gooligan and how to avoid becoming a victim.

This is why it’s so important that your organization is ready to handle employee devices by following a strong Bring Your Own Device policy. If you don’t already have a BYOD policy in place, be sure to implement one as soon as possible--one that requires any employees using their own devices for work purposes to go through IT and ensure that security protocol is followed closely.

These 3 Car Maintenance Principles Overlap Perfectly With IT Maintenance

Think of your business technology like a car. Sure, it’s a great way from getting from one location to another, but if it breaks down, you’re in big trouble financially. Even worse, you’re stuck without a vehicle for a certain amount of time. Can you imagine purchasing new hardware and losing precious productivity due to downtime?

Here are three ways that your technology failures can be just as painful as your car troubles.

Technology and Cars are Expensive
Your IT budget should be able to take into account the price tags on all of your mission-critical hardware solutions. If it doesn’t, you’re flirting with disaster. If you lose a server unit, your budget could be set back several months. This is one of the reasons why flexible payments are in such high demand among small businesses.

Compared to an automobile, you’re in a similar position. If you take proper care of your car, it can last for a respectable amount of time, depending of course on the make and model. If your car breaks down, it is expensive to fix. Constantly fixing your car becomes difficult to maintain, making smaller payments a better option.

Technology and Vehicles Are Both Necessary
While there are some exemptions, most offices will rely on their technology to carry operations. This is mainly due to technology becoming so prevalent in the business environment. Organizations use it to automate workflows and provide near-constant access to information or applications, making it not only required, but essential. If your technology breaks down, it’s unfortunate, but you won’t be able to access certain information until you’ve solved the issue.

Just like technology, your vehicle is needed to “make progress,” bringing you from one place to the next. Organizations in areas which have access to public transportation may not have to rely so much on vehicles, but the comparison still stands. If the subway is broken down, well… you’re still out of luck.

Technology and Vehicles Need Expert Attention
If you’ve ever tried to fix your car yourself, with no prior mechanical skills and only a handful of online tutorials and articles, you will still struggle. If you aren’t sure where your engine oil goes, you should probably leave your vehicle maintenance to an expert who knows what they’re doing. technology issues are in a similar vein of technical issues that need to be addressed by professionals. If you let just anyone tinker with your technology, you could experience more downtime than you’d prefer--particularly if the troubleshooting turns into more trouble.

Tip of the Week: Free App Lets You Schedule Your Phone’s Volume Level

Your cell phone rings while you’re in the middle of a meeting. Do you answer it? Regardless of if you do or not, the fact remains that it’s embarrassing and that it shouldn’t be happening in the first place. Thankfully, for Android users, you can turn your phone’s volume up or down by scheduling it.

An unexpected ring on your cellphone could disrupt countless types of meetings, but if your phone fails to ring at a critical time, you could miss an important phone call. This constant struggle to control your volume is something which you know you could do without, but how do you schedule your Android’s volume? Thanks to a third-party app titled Volume Scheduler, you can preset volume adjustments based on the time.

This works great when you know you have certain meetings or events coming up. If you know a meeting is coming in the afternoon, you can set the specific time of day when your phone’s volume will be decreased. If you think you’ll need to answer the phone in the event of an emergency, your phone will still be activated so you can make sure that whoever calls you will be able to reach you. It’s a great way to make sure that you don’t look like a jerk when your ringtone interrupts your employees during an important meeting.

This free app also makes sense from a financial standpoint. Since you pay nothing for it, and it works based on the device’s time settings, it won’t accrue any data charges or have any effect on your battery life. This is great, considering how you can know for sure whether your phone will be turned up or turned down.

Of course, another option that you can look into on Android is its Do Not Disturb feature, which lets you allow exceptions for certain notifications on your mobile devices, like alarms and emails. It’s a good way to keep your phone quiet at night while you’re trying to sleep.

What are some of your favorite ways to keep your phone from going off during inopportune times? Let us know in the comments, and be sure to subscribe to our blog for more great tips and tricks.

Are Your Breaks Not Quite Refreshing Enough? Try These 9 Apps!

There are remarkably few people on the planet capable of filling an entire workday with 100 percent productivity. The human body simply needs to be refreshed. Fortunately, there are a variety of techniques and technologies that let you do just that!

Give the Pomodoro Technique a Try
The benefits of a break can give an employee a definite advantage in completing the rest of their daily tasks, especially if a single task drags on and on for the majority of their day. Allowing their brain to take a rest from this single initiative and focus elsewhere, even briefly, can help prevent them from becoming sluggish and unproductive.

This is where the Pomodoro Technique comes in. Invented in the 1980s by Francesca Cirillo, and named for the tomato-like shape of a kitchen timer, the Pomodoro Technique’s claim to fame is the division of available time into work and break periods. The idea is to not only keep the brain fresh throughout the day, but also to better manage the amount of time spent on each task. After all, a deadline is often a very effective way to promote a focus-benefitting urgency in order to complete a goal.

The Technique dictates that a practitioner work dutifully for a set amount of time, break for another set time, repeating this pattern throughout their day.

Apps that Might Help

• ClearFocus: An Android app-based timer, ClearFocus uses the Pomodoro Technique without calling it the Pomodoro Technique. A user can set timers dedicated to certain tasks, and the app will count down until it’s time for a break, or to move on to the next task.
• Focus Booster: Available online or as a native download, Focus Booster also applies the Pomodoro Technique to benefit the user’s focus, with the added benefits of time tracking and reporting for use in a business setting. However, it is not a free solution. Subscriptions start at a rate of $2.99 per month.
• PomoDone: Another native web app that’s also available for download, PomoDone is another timer that a user can configure to suit their schedule, once it is established how long the subscription will be available.

Get Up and GoA great way to make sure that your break gives you a break from your task is to use it for exercise. Whether or not sitting is all that bad for you, it’s an accepted fact that a bit of movement certainly can’t hurt. If one of your business perks is a gym membership or access to a company exercise facility, commit to utilizing it whenever possible and stick to that schedule.

Of course, not all exercise requires equipment. A simple walk outside can give the body the break it needs and your brain the bonus of a change of scenery.

Apps that Might Help

• Wherever Workout: This Android app gives suggested exercise regimens for an assortment of scenarios, including a workout that can be done in the office. With options that range to accommodate almost any environment, you can get in a healthy bit of activity, wherever you happen to be, and all for free.
• Workout Trainer (Android and iOS): Another free-to-install app, Workout Trainer provides detailed descriptions of a variety of exercises, including those that can be done in the office. Plus, there is very little risk of performing an exercise incorrectly, as Workout Trainer provides plenty of resources to ensure that the user knows how to properly perform an exercise.
• Pedometer & Weight Loss Coach: (Android and iOS)This app serves as a simple step and calorie counter. Once this free app is open, it will track the user’s steps, no matter where they happen to go. Its “History” functions can even provide a pattern of behavior that can be used to make better decisions.

Just BreatheWorking in an office environment can admittedly be stressful. There are deadlines to meet, clients to appease, not to mention the savage jungle of office dynamics to navigate on a daily basis. The thing is, stress isn’t always part of the ideal state for productivity. As a result, employees need to have the chance to collect themselves and clear their heads. Breathing exercises have a long history of allowing just that. In fact, it may include some of the methods we’ve already discussed. The main focus here is that everyone is different, and may relax in different ways.

Apps that Might Help

• Calm: A simple web app that allows the user to listen to some pleasant ambient noises in order to catch their breath and refocus for a moment. Just for a moment, however, as Calm allows them to preprogram a periodic noise to remind them of where they are and what they need to be doing.
• Breathe2Relax: (Android and iOS) If an employee ever feels the need to just take a few deep breaths and refocus, this app can not only inform them on the adverse effects stress can incur within the body, it also provides access to some deep-breathing guides to stabilize their mood.
• Smart Breathe: (Android and iOS) Another deep-breathing app, Smart Breathe simply guides the user through a few simple, centering, deep-breathing exercises. While limited in its accessibility, this app does what it sets out to do. It also doesn’t hurt that the app is free to download and try out.

We all deserve a break every now and then, but there’s no reason that these breaks shouldn’t be used to our advantage in the workplace. These apps, and the strategies they rely on, might help even the most stressed and unproductive employee refocus on the task at hand.

3 Compelling Reasons Why Businesses Should Adopt Data Encryption

Data security is arguably one of the most important parts of running a business, especially when personally identifiable or confidential information is being shared across your network. Yet, some businesses continue to ignore security in favor of a “more convenient” approach which doesn’t hinder operations. When implemented properly, your security not only augments operations, but secures your organization’s data infrastructure.

One of the key ways that businesses secure information is through encryption. Encryption is when data is obfuscated so that hackers who steal information cannot read it. Encryption is best used combined with other security measures like a firewall and antivirus software--solutions designed to prevent data from being stolen in the first place.

Here are three reasons why encryption protocol is necessary for your business’s data infrastructure.

Encryption Improves Security
As we just mentioned, encryption is absolutely necessary, regardless of what kind of data your business dabbles in. You can’t take any risks, and encryption is just another preventative measure to take against the never-ending horde of cyber attacks. You can consider encryption a failsafe mechanism for your business’s data. In other words, even if hackers manage to get around your security measures, the encryption protocol will scramble your data so that it can’t be read. At this point, it becomes a matter of whether or not the hacker deems your data worthy of the time it would take to decrypt it. It’s safe to say that most hackers would rather go for data that garners a higher ROI.

Encryption Augments Compliance
You might be surprised to hear this, but encryption is actually not required for compliance with the various compliance laws like HIPAA. For the most part, compliance laws only call for the implementation of preventative solutions like firewalls and antivirus. However, it’s still important to consider encryption, as it’s certainly better than letting unencrypted files get stolen and sold on the black market.

Encryption Isn’t Necessary--It’s Expected
When you work with services that require sensitive information, do you expect that your information will remain secure? After all, it makes sense for a service like PayPal or Amazon to keep your payment credentials encrypted and secure from hacking attacks. Now, apply this to your own clients. They likely expect the same for credentials and data that you store. It would be a shame for you to report to your clients that their data has been stolen because your infrastructure lacked encryption. This is a situation that could cripple your reputation and lose you valuable clients.

Tip of the Week: Avoid Buyer’s Remorse With These 3 Online Shopping Tips

While online shopping is great for finding exactly what you need, you still need to remember that cybercrime is a major problem and that you need to be careful of where you plug in your financial information. Here are some best practices that can help to keep you safe this holiday season while bargain-hunting.

Stick to What You Know
Which site would you trust more with your financial information: a well-known online retailer like Amazon or a small obscure manufacturing plant somewhere halfway across the world? Even if the perfect gift takes some work to find, it’s important that you don’t invest in the wrong seller. Large organizations like Amazon and Walmart have far too much to lose to be lousy with their customers’ information, and as such, they take measures to protect against cybercrime and identity theft. Plus, they have the capital to invest in such an endeavor, meaning that they can easily afford to grant proper security to their users (not to mention it’s often required).

Small sites don’t necessarily have these resources lying around, so they may wind up both ripping you off and leaking your credentials to hackers.

Still, it’s important to keep a close watch on the address bar for any page where you’re asked to input financial or personal information. Make sure that the site uses the correct domain, and that the product you’re paying for comes from a verified and trustworthy source. It’s easy for hackers to make fake sites to mislead unwary shoppers.

Look for the Padlock
While you’re checking out the URL, take a closer look at it. Does it begin with HTTPS? This signifies that the URL has additional security protocol, making it more secure to add your credit card information or personal details to a form. You’ll also notice that there’s a padlock icon somewhere in the address bar.

Basically, if you’re going to input any financial information at all into a website, you should check to ensure that it’s both encrypted and legitimate. Sites that don’t have the green padlock are more likely to have their data stolen while it’s in transit, so you want to avoid sites like these.

Be Mindful When Mobile
Smartphones make it easier than ever to do your shopping from anywhere in the world. However, you need to be careful about connecting to a Wi-Fi network while out and about. Public Wi-Fi is known to be less secure, so you want to be extra cautious that your activity isn’t being monitored and that your data isn’t being stolen. You never know when a hacker might be using a public Wi-Fi connection to exploit the holiday season.

By staying informed and safe, you’ll be sure to enjoy the holidays as they’re meant to be enjoyed.

For 42% of Millennial Workers, Not Having Access to the Latest Technologies is a Dealbreaker

Like it or not, millennials will make up a large part of your workforce in the near future. In your own business, you may have noticed quite the difference in the way that millennials approach work compared to other members of your staff. One of the biggest differences that you might have noticed is that millennials have no problem job-hopping. According to a recent study, one of the biggest reasons why millennials leave a company is due to outdated technology.

Granted, you might notice that this doesn’t necessarily apply to millennials exclusively. Anyone who is experiencing technology troubles will, of course, be frustrated. It’s not abnormal for an employee to expect a working workstation, and if you provide them with the technology they need to succeed, chances are that you’ll experience less turnover and your employees will be loyal.

A Future Workforce Study by Dell and Intel examined millennials and found that 42 percent of them have no problem leaving a company that can’t provide them with quality technology to do their job. This particular report examined 4,000 full-time employees from many different industries in ten different countries. The same study found that 51 percent of millennials think that virtual reality and Internet of Things devices will play a major role in the future work environment, completely eliminating the need for face-to-face meetings.

One of the reasons that this theory floats is because, when you think about it, employees are consumers at heart. Plus, when you consider the fact that millennials have grown up using technology, it makes sense that they expect things to just work for them. While millennials might not understand your IT budget, you should at least try to understand the root of their frustration with technology issues. Take the time to explain how and why things work so that you don’t have to take even more time to find a replacement for a resigning employee.

Losing a good employee due to technology troubles is less excusable than ever, now that it’s so easy to keep your technology up to date. You can take advantage of the best technology solutions “as a service,” meaning that all you have to do is pay by the month for comprehensive IT support. It’s now easier than ever to get exactly the type of support you need at a reasonable price, allowing you to bypass massive up-front costs that break budgets.

Basically, you need to think about it in the grand scheme of things rather than short-term. If your server fails to function properly, you need to be able to restore it as soon as possible. Otherwise, you experience crippling downtime which can break your budget. Preventing it from happening in the first place by taking advantage of proactive maintenance and management is the ideal choice. You can take this one step further by replacing old and ailing technology regularly, so that you’re always using new and improved systems.

Every Network Security Plan Needs to Cover These 4 Components

Network security is an important, yet complex practice. For small and medium-sized businesses, it can be challenging to understand and implement solutions that cover such a complex subject. However, it doesn’t have to be. There are many security solutions out there, and they can generally be found in one convenient package.

We’re talking, of course, about a Unified Threat Management (UTM) solution. It’s a well-known and exceptionally helpful security tool that manages to take care of most threats that can access a network. However, unlike some other security solutions, the UTM not only focuses on eliminating current threats to your infrastructure, but also preventative measures designed to keep your system safe and secure.

We’ll discuss the components of a quality UTM, so that you can know what to look for when shopping around for a security solution.

Firewall
A firewall is a basic security measure that anyone who uses a computer should be familiar with. You can think of a firewall as a virtual bouncer that keeps the bad data from entering your organization’s network, while still allowing good data through. A firewall, however, needs to constantly be updated with threat definitions in order to remain effective, and some seemingly-benign data might still get through.

Antivirus
An antivirus solution works well alongside a firewall; it can detect and destroy potential threats before they can do harm to the infected system. Alongside a firewall, antivirus software is a critical component of any computing infrastructure--particularly in the business sector.

Spam Blocking
Spam is one of the preferred modes of transportation that hackers use for their malware, and there’s a very good reason for that. It’s because spam allows users to “go incognito,” so to speak, and mask their identity through the use of email spoofing and other methods. Hackers commonly use what are called phishing attacks to trick users into downloading malicious files or accessing suspicious websites. A spam blocker can keep the majority of spam out of your inbox, eliminating this threat. Plus, spam is just annoying in general, even if it’s not malicious.

Content Filtering
Not all web content is safe to browse, and even a good employee could accidentally visit an unsafe website that contains malicious code. In instances like this, a content filter keeps your infrastructure safe. Also of note is that content filtering can restrict access to specific sites on a per user basis--perfect for the problem employee who can’t seem to stay off of social media.

Tip of the Week: 3 Tips to Keep Your Email Inbox Under Control

Email may be crucial to the functionality of your business, but at times it can seem like your inbox is far beyond your control. You might find yourself throwing away hours on end just to clean up the pile of unread messages in your inbox. Thankfully, with a bit of effort, you too can free yourself from an overburdened inbox.

Here are three ways you and your employees can save time and resources by wasting less time on your emails.

Make Time to Read Your Inbox
While it might be exactly what you dread, there’s no other way to clean up your inbox. You need to go through it and read the messages that you’ve received, important or not. Many business executives receive so many messages a day that the sheer thought of keeping up with them sounds impossible. This is why you have to make time to go through your inbox. Remember, nobody can do it other than you.

A good strategy is to check it in the morning, in the afternoon around lunch time, and at the end of the day. Eventually, you’ll start to chip away at your inbox to the point where the emails you receive are much more manageable.

Unsubscribe from Email Listings
Another great way to clean your inbox is to cut down on the amount of new messages you receive in the first place. In your Internet misadventures you may have subscribed to online news sources or e-newsletters that send promotional messages to your inbox. You can unsubscribe from these services by looking for the unsubscribe link in the message. This should direct you to the website’s account settings, where you can unsubscribe yourself from receiving any more messages. Just be sure that the link is legitimate and not a cleverly disguised phishing scam.

Implement a Spam Blocking Solution
Spam is a major problem for all businesses, but even more than that it’s a security problem. Hackers tend to send malware in unsolicited email messages. If your users don’t know any better, they could accidentally expose your network to potential threats.

With a spam blocking solution, you can keep your inbox safe and secure from dangerous or time-wasting spam messages. The ideal solution is capable of keeping these messages out of your inbox in the first place, eliminating the need to comb through them.

If your business is sick of dealing with spam and the necessity of cleaning up inboxes, Net It On can help. Through proactive technology solutions, we can vastly improve the way that your organization functions.

New Hacking Method Listens to the Noise a Hard Drive Makes

As though computing systems apparently weren’t under enough threats, security researchers have discovered yet another potential vulnerability from a truly unexpected source. The sounds your hard drive makes can give a properly-equipped hacker everything they need to gather data from your machine, including any encryption keys you may have in place.

Targeting the hard drive’s actuator, DiskFiltration malware can decipher the sounds that the actuator makes as it writes data to the drive’s platters, assuming the malware is paired with the correct device.

Fortunately, this method does not look to be a promising option for hackers to make use of. For one, the hack will only work if the recording device is within six feet of a system for an extended period of time, as the data rate caps out at 180 bits each minute. Furthermore, this method of hacking is only effective against hard disk drives, as solid state drives make no sounds for DiskFiltration to filter through. Therefore, to avoid falling victim to DiskFiltration, there are some relatively simple precautions to take.

Encourage employees to keep an inventory of their desktops. Since the physical component of DiskFiltration requires a very close range, chances are it can be avoided if a worker just keeps track of the things on their desk, keeping unfamiliar devices away from your system. Make sure your employees remain vigilant of threats, both online and in person.

Consider upgrading to SSD. Without the physical noise of a mechanical hard drive, DiskFiltration is rendered useless. Plus, your systems will receive a boost in stability in general from the moving-part-free hardware.

If you upgrade to an SSD, you are that much better defended against a new variety of threat, as well as given the opportunity to prepare for similar threats before they advance.

When Powerful Computers Predict Real-World Outcomes

Businesses rely on analytics more every day, with one of the primary reasons being that they’re exceptionally helpful for developing artificially intelligent technology systems that can aid in their missions. One of the qualities of a good AI program is machine learning, which is the ability of a system to look at information to identify and learn from trends. In fact, this practical aspect of AI is one of the reasons why it’s becoming popular in the business setting.

What is Machine Learning?
The main idea of machine learning is to sift through a huge amount of data to find applications for it in the real world. An algorithm is what determines how the system will use the data collected. Either the program uses the data as it sees fit, or it can be told to use it in a certain way. Here are three ways machine learning is used, as reported by TechRepublic:

• Supervised learning: The "trainer" will present the computer with certain rules that connect an input (an object's feature, like "smooth," for example) with an output (the object itself, like a marble).
• Unsupervised learning: The computer is given inputs and is left alone to discover patterns.
• Reinforcement learning: A computer system receives input continuously (in the case of a driverless car receiving input about the road, for example) and is constantly improving.

In some cases, “deep learning” may be used in order to provide a different approach to big data. Deep learning uses algorithms layered in ways that allow systems to process data and reach predictions. If you think that sounds familiar, that’s because it is--the big difference between deep learning and machine learning is that deep learning doesn’t rely on the assistance of users.

How It’s Being Used
One of the best ways to understand how machine learning is being used is by looking to IBM’s Watson, the Jeopardy-winning robot. Another example is Google DeepMind, which can use machine learning to excel at the complex board game, Go. Furthermore, Amazon and Microsoft have machine learning platforms that can be used by organizations that want to build their own machine learning tools.

In terms of practical business use, machine learning can be applied in several ways. Some organizations have implemented automated help desk solutions which use “chatbots” to answer frequently asked questions. Others, like Dominos, have innovated to allow customers to place orders through Facebook Messenger and Twitter, using intelligent technology that can alter orders and suggest favorite menu items. Even Uber, the ride-hailing app that’s making waves in the industry, is using chatbots to help users request rides and receive updates.

Notice a pattern? Machine learning is being used by organizations that don’t have time to deal with individual questions, or by those who deal with tedious or repetitive tasks. Of course, not every client wants to talk to an automated chatbot, so the support extension still has a lifeline to hold onto for a while to come.

If your business wants to focus more on operations, you can optimize the way you handle your technology solutions through outsourced IT management. Net It On provides several services that keep your operations in mind. You shouldn’t have to be pulled away from your work just to resolve a technology problem. 

Tip of the Week: 3 Ways to Prevent Technology From Busting Your Budget

When it comes to making progress on your organization’s future, your IT budget presents your business with a major roadblock. We bet that it would feel great to eliminate the stress associated with your IT budget. Here are three ways that you can plan for your business’s future and keep that IT budget slimmed down.

Build an IT Roadmap
If you want to make the best decisions for the future of your hardware and software procurement, you can’t make these choices on a day-by-day basis. An unexpected server or workstation failure will be a major detriment for your organization. You’ll probably have to invest in new systems which will break your budget.

An IT roadmap can easily resolve this issue. By working with a trusted network administrator or IT technician, you can plan out how you want to allocate your resources across the next one, five, or ten years. This is a great way to make sure that your hardware and software refreshes aren’t unexpected or budget-breaking. Furthermore, with an IT roadmap you can guarantee that your budget is flexible enough to work around major changes.

Minimize Downtime
Downtime is a major disruption that most organizations consider to be the biggest waste of time and resources. Downtime is any situation where your business cannot operate at full capacity, either due to a loss of personnel, Internet connection, or mission-critical resources. As such, technology failure is a major cause of downtime, and eliminating these issues is key to maximizing the value you get from your IT budget.

This problem is simple to eliminate, as a backup and disaster recovery is capable of practically eliminating downtime caused by hardware failure and technological troubles. BDR provides comprehensive, consistent access to several modes of data backup, including both on-site and off-site options. Furthermore, in the face of disasters like floods and fires, there’s no better way to get back in the game. BDR can restore your data directly to the BDR device from the cloud, drastically cutting down on time spent resolving issues.

Outsource as Much as Possible
While it may seem like a good idea to handle as much IT maintenance as possible by yourself, this is a dangerous practice that can lead to lost time and assets down the road. Let’s use an analogy to explain why it’s best to have professional technicians working with your technology: would you rather have a trained pilot fly a commercial airliner, or fly the plane yourself for free after reviewing a quick online tutorial on how to operate the mechanism? That’s right--you’d probably select the actual pilot with the years of training.

Outsourcing is a way for businesses of all shapes and sizes to obtain skills that they may not be able to take advantage of otherwise. In particular, IT maintenance and management translates well to an outsourced service. Hiring new in-house technicians means adding new salaries to your budget, whereas outsourcing provides an affordable alternative in the form of monthly payments for services rendered. You can take your IT’s capital costs and turn them into operation costs.